For cleaning companies
Commercial cleaning quote template (free) and a quicker way to get paid
Cleaning contracts are recurring, so the quote has to show a monthly price clearly alongside any one-off work. And because most commercial clients are businesses, late payment interest is on your side.
Free commercial cleaning quote template
An example laid out the way customers expect. Example prices only: use your own.
Quote
Office cleaning contract
- From
- [Your business name]
- For
- [Customer name and address]
- Quote no.
- [Q-0001]
- Date
- [Date]
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Initial deep clean of offices, kitchen and washrooms | 1 | £450.00 | £450.00 |
- One-off, before VAT
- £450.00
- VAT at 20%
- £90.00
- One-off total
- £540.00
Monthly charges
- Regular cleaning, 5 evenings a week, 2 hours per visit£1,190.00 a month
- Consumables: washroom supplies and bin liners£85.00 a month
- VAT at 20%
- £255.00
- Per month
- £1,530.00
Terms
- Monthly charges are invoiced in advance on the 1st of each month.
- One month's notice to end the contract by either party.
- Valid for 30 days from the date of this quote.
How cleaning companies usually get paid
Contract cleaning is usually invoiced monthly in advance, with any one-off work invoiced on completion.
Try other splits for your own jobs with the free deposit and stage payment calculator.
Built for how cleaning companies work
Monthly and one-off on one quote
Show a monthly contract and a one-off deep clean on the same quote, with the monthly and one-off totals kept separate so nobody is confused.
Facilities managers who sit on proposals
Automatic follow-ups chase the decision for you, and you are emailed when the proposal is opened.
Business clients who pay late
Commercial clients are businesses, so statutory interest and compensation apply to late invoices. QuoteChase calculates them and escalates for you.
Questions
How do I quote for commercial cleaning?
Price the regular service per month based on hours and frequency, list consumables separately, and add any one-off deep clean as its own line. State the notice period and when you invoice.
Can I charge interest if a business client pays late?
Yes. Under the Late Payment of Commercial Debts (Interest) Act 1998 you can claim interest at 8% above the Bank of England base rate plus fixed compensation. Our calculator works it out.
Can one quote include a monthly price and a one-off price?
In QuoteChase, yes. Prices can be one-off, monthly, per visit, yearly or in instalments, and the totals are shown separately.
Quote, follow up and get paid as a cleaning company
Save your items and prices once, send a branded quote from your phone in about 30 seconds, and let QuoteChase follow it up, take the deposit and chase the final payment.
Free 14-day demo. Nothing reaches a real customer.
Useful next
- Late payment interest calculatorWork out the statutory interest and fixed compensation a business owes you on a late invoice.
- Payment reminder templatesFour ready-to-send invoice reminders, from a friendly nudge to a final notice, filled in with your details.
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